Last updated: 25/9/2024
At Texas Diligent Staffing, Inc. (“we,” “us,” or “the Company”), your privacy is of utmost importance. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information when you interact with us, in compliance with applicable federal and Texas state laws, including the Texas Privacy Act and other relevant data protection regulations.
1. Information We Collect
We may collect the following types of personal information:
- Personal Identification Information: Name, address, email address, phone number, Social Security Number, and other identifiable information provided during the job application and employment process.
- Employment Information: Job history, qualifications, references, and other employment-related data.
- Financial Information: Bank account details, tax information, and wage-related data necessary for payroll processing.
- Work-Related Information: Performance evaluations, disciplinary records, and work attendance.
- Electronic Information: IP addresses, browser type, and usage data collected when you visit our website or communicate electronically with us.
2. How We Collect Your Information
We collect your personal information through the following channels:
- Direct interactions: When you fill out forms, submit an application, or provide documents during the hiring or employment process.
- Electronic communications: When you visit our website, send emails, or communicate through other online channels.
- Third-party sources: We may collect additional information from references, past employers, or publicly accessible databases.
3. Use of Your Information
We use the information we collect for the following purposes:
- Employment-related purposes: To process applications, conduct background checks, manage payroll, and comply with legal requirements.
- Communication: To communicate with you regarding job opportunities, employment status, and company policies.
- Legal and compliance obligations: To comply with federal, state, and local laws, such as reporting and tax requirements.
- Improving our services: To enhance our recruiting process, website functionality, and other services provided to you.
We will not use your personal information for purposes unrelated to those described above without your prior consent.
4. Sharing Your Information
We may share your personal information with the following third parties, in accordance with applicable privacy laws:
- Service providers: Third-party service providers who assist with payroll processing, background checks, IT services, and data storage, all under confidentiality agreements.
- Government agencies: We may be required to share your information with federal or state authorities to comply with legal obligations (e.g., tax reporting, labor law compliance).
- Customers: With your consent, we may share relevant information (such as work qualifications) with clients to facilitate job assignments.
- Legal entities: We may disclose your information if required to do so by law, in the course of legal proceedings, or to enforce our legal rights.
We do not sell, rent, or lease your personal information to third parties for marketing purposes.
5. Data Security
We are committed to protecting the confidentiality, integrity, and security of your personal information. We have implemented appropriate physical, technical, and administrative safeguards to protect against unauthorized access, disclosure, alteration, or destruction of personal information.
However, no data transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.
6. Your Rights
As a resident of Texas, you have certain rights regarding your personal information, including:
- Access: You have the right to request access to the personal information we hold about you.
- Correction: You have the right to request that we correct any inaccuracies in your personal information.
- Deletion: You have the right to request that we delete your personal information, subject to certain legal and contractual restrictions.
- Opt-Out: You have the right to opt out of certain communications and data sharing practices, such as marketing communications.
To exercise any of these rights, please contact us using the information provided in the “Contact Us” section below.
7. Data Retention
We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. For example, we retain employment records to comply with legal obligations such as tax reporting, payroll, and compliance with labor laws.
8. Children’s Privacy
Our services are not directed to individuals under the age of 18. We do not knowingly collect or solicit personal information from minors. If we become aware that we have collected personal information from an individual under the age of 18, we will take steps to delete such information.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. Any updates will be posted on our website with the effective date of the new policy. We encourage you to review this policy periodically.
10. Contact Us
If you have any questions or concerns about this Privacy Policy or our data handling practices, please contact us at:
Texas Diligent Staffing, Inc.
Email: [Insert Contact Email]
Phone: [Insert Contact Phone]
Address: [Insert Mailing Address]
